Six Effective Tips For Transferring Your Company To Remote Work

Founder and owner at Powercode, Ultimate Software Development.

Moving your entire company from an office work environment to working remotely can create massive stress that must be handled as fast and painless as possible to save your team and your business. As someone with the experience of successfully transferring my team to working remotely, I have several useful tips to share with other business owners, top managers and team leaders.

How To Make Your Remote Management Effective

First of all, you need to give your team enough information on when, why and for how long they will work remotely. These are new and not necessarily “agreed-upon” working conditions, so you need to make sure your employees understand that these changes are necessary and ultimately for the better. Additionally, you need to load all staff with the required software, hardware and access to corporate network and databases.

Since remote work usually causes some difficulties with communication and scheduling, you need to create a schedule for your team. This schedule should include obligatory planning meetings (daily, weekly, biweekly or monthly) and regular reporting on the progress.

Tools For Individual Work, Collaboration And Management

Modern software for business makes remote work so much easier for employees and business owners. Depending on your company’s type, tasks and budget, you can get an individual set of tools. However, you will definitely need trusted tools for management and communication as well as convenient data storage and access to databases.

Management tools like Trello, Jira or Asana are perfect for setting and approving tasks, monitoring progress and challenges, meeting deadlines and reporting. 

Communication becomes challenging when team members work remotely. Luckily, there are plenty of both free and paid communication tools available for business. Software such as Google Hangouts, Zoom, Slack and many others make it possible to communicate by text, calls and video, which speeds up task discussion and solving problems.

If you have confidential information and your team requires regular access to it, you have several options to handle this database issue. To make this data accessible to employees and hidden from the others, you can store it on a corporate website or application, Google Drive, Confluence or some other safe and trusted service.

Possible Mistakes And How They Can Affect Your Team And Business

As a business owner or a team leader, you might want to omit the following actions.

• Exerting excessive control over your employees.

• Insufficient monitoring of your employees’ work quality and speed.

• Not giving your employees enough information on the company’s news, challenges and achievements (lack of such details always causes myths within the team, which is never a good thing).

• Sharing more information about the company’s problems and challenges than needed (some information isn’t meant to be told to your team).

• Not monitoring the mood of your employees.

• Not ensuring the growth of employees within your company.

• Not growing as a business owner or a team leader.

These mistakes commonly result in excellent and hardworking experts leaving the company or affecting the team’s motivation to provide your company with sufficient quality and work speed.

Difficulties You May Face And Their Solutions

Technical problems like no internet, server failure, hardware malfunction or failure to pay for some vital software usage on time may occur, and you need to have solutions for them in advance. For example, it will never harm your company to have an extra fully functional backup server and hardware for your employees. Problems with the internet can be minimized by having a backlog with tasks that don’t require the internet. These may be tasks like generating ideas on company processes optimization, new strategy development or data analysis.

Problems with hardware and software are nothing compared to the possible difficulties with your employees. First of all, switching from the office to remote work is stressful for everyone, and it may result in missing deadlines and getting too comfortable. The best solution here is to make reporting on the work progress regular and obligatory for everyone. On the other hand, many people don’t notice how much more they might be working in remote conditions, which may lead to accelerated burnout. You should avoid overworking your employees unless it’s genuinely needed, and only then during short intervals.

It is possible that many of your employees will resign, which is a significant problem for any company; thus, you better make sure your team is as comfortable with working from home as possible. Additionally, your team members may experience more conflict situations than they had in the office, so it would be a good idea to have a skilled HR manager in the company. Also, develop a corporate rule to discuss important tasks or issues during the video meeting instead of corresponding.

The Importance Of Working With Your Team’s Emotional Condition

People are every company’s most significant value, and when all your staff is transferred to remote working, it is vital to have at least one specialist who can handle your business’s emotional side. This strategy will help you to enact the following steps:

• Motivate your team to continue doing a good job.

• Prevent burnouts of your specialists.

• Keep the relationship between team members professional and friendly.

• Find out about the conflicts as soon as they occur and solve them at an early stage.

• Ensure that all employees remain loyal to your company and still want to work in it, even though they initially came to work in the office, not from their homes.

Final Words Of Advice

Remote working conditions have multiple challenges and distractions for your workers, like games, kids or a cozy couch. Still, if you help them a little with adapting to these dramatic changes in their professional lives, they will reward you with good work and loyalty to your company. Just let them know that you’re in this together and be their leader, not just their boss.

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